Learn all about managing and viewing records of your meetings
The Microsoft team has a very simplified process where every meeting participant who is from the same organization and has a recording license from the company’s IT admin can easily record the meeting. The user must also be a Microsoft 365 Business customer because this feature is not available for Free Team users.
But once you have recorded the meeting in the Team, where did it go? How do you see it? Or delete it? These are all legitimate questions that can haunt your mind if you are not familiar with the ins and outs of the entire system. So let’s dig, okay?
How to View Meeting Records
Although the recording takes place in the cloud and is stored in Microsoft Stream, you can immediately see the recording of the meeting from the Team as well, for at least the first 7 days.
For private meetings, the recording will appear in the meeting chat. So anyone who is part of the meeting (only members of the organization and not guests) can play recordings directly from there.
Click on ‘Chat’ from the navigation pane on the left.
Meeting chats can be identified by the name used for the meeting. Click to open chat.
The recording will be available in chat like any other post. Just click on the recorded thumbnail to play it.
Records for channel meetings appear on the channel, so that all team members with access to the channel, regardless of whether they attend the meeting or not, can view it.
To view recordings on the channel, open ‘Team’ from the left navigation panel. Then, click on the channel name below the team list to go to the channel where the meeting takes place.
A recording of the meeting will appear on the ‘Posting’ tab of the channel under the meeting post. Click on the recorded thumbnail to play it.
The recording disappeared from the Microsoft Team after 7 days but continued to be available on Microsoft Stream. To see it after 7 days, you can go to Microsoft Stream and see it from there if you have permission to view it.
How do you delete a recording?
Deleting a recording is fairly simple but only the owner of the record can delete it. The record holder involves the person recording the meeting or the additional owner named by them (if any).
Open the recording in the Microsoft Team (as instructed above) and click the ‘Other’ option (three point menu) next to it. Then, select ‘Open in Microsoft Stream’ from the pop-up menu.
You can also go directly to web.microsoftstream.com and open videos by opening videos in ‘My Content’. Be sure to log in using the same Microsoft account that you used on the Team to record the meeting.
Now, click the ‘Other’ option (three dots) and select ‘Delete’ from the context menu.
A dialog box will appear asking you to confirm whether you want to delete the video and notify you that it will also delete the video from where the video will be published, i.e. any groups or channels. Click ‘Delete video’ to confirm. The recording will be moved to the trash.
Microsoft makes it very easy to not only record meetings, but also arrange them. Do you just want to see it or delete it, as simple as possible.