Responding to the growing popularity of Slack, Microsoft finally announced the Microsoft Team for the organization. In addition, the software giant continues to add new features to the Team. Although it is very competitive with Slack, Zoom, and others, Microsoft highlights collaboration as a specific component of the Team application. When it comes to collaboration, the Team allows users to create whiteboards, share them, and chat while collaborating.
Microsoft has added background blur for video calls, pop-up and meeting windows, Outlook plugins, and more on the Team. Among them, Whiteboard is one of the best features for collaborating efficiently with team members.
The Microsoft team already allows admins to share screens with team members. But if you want to exchange ideas with participants, then you can choose the whiteboard function during the video.
The Whiteboard function is only available in the desktop application. In this post, we will guide you on how to access Whiteboard on Microsoft Teams, the features it offers, and other tips and tricks about video calling in Teams software. Let’s get started.
How to Access the Chalkboard on the Microsoft Team
As I mentioned before, Whiteboard on Microsoft Teams is only available for desktop applications and not mobile applications. When using the Microsoft Team on Windows or Mac, you cannot use the Whiteboard in live chat with team members. This is only available on the team channel. Follow the steps below to use it.
Step 1: From the Microsoft Teams application, click the Team tab in the sidebar. From there, select Team and go to the relevant channel.
Step 2: To add a new channel, press the three dot menu next to the Team name, and create a channel. Add members to it.
Step 3: In the channel bottom menu, you will see the Meet now option. Tap it, and it will start a group video call between team members. Before starting a video call, you can add relevant subjects as well.
Step 4: On the Video call screen, you will see a toolbar that allows you to access functions such as muting, background effects, chat functions, and screen sharing.
Step 5: Select the screen sharing option, and it will ask you to choose from the current desktop, open window, PowerPoint slide, browse files from PC / Mac, other Team channels, or OneDrive.
Step 6: At the end, you will see the Chalkboard section, which offers two options – Microsoft Chalkboard and Freehand by Invision. Select Microsoft Whiteboard, and it will open the Whiteboard for you.
InVision is a special UI / UX design tool that designers use to design user interfaces, and their Freehand tools are similar to Microsoft Whiteboard.
Chalkboard Drawing Features
Microsoft offers many drawing options when using a whiteboard. You can use the standard Pen tool in Red, Black, Blue and Green to show strategy.
You can also use an eraser tool, which allows you to erase irrelevant parts from the Board. Moving tools are my favorite. You can use it to move the whiteboard or save it in the corrected section.
Because the trackpads on a Windows laptop can be mixed, I recommend using a mouse to draw or write using the Pen tool.
After completing the brainstorming, you might want to save your images and rough ideas as images on a PC or Mac. For this, tap the Settings icon in the upper right corner, and select Export images in SVG format.
Share Chalkboard and Chat
During screen sharing, you can also ask other people to join the stream. Tap the Share button above, and it will generate a sharing link. Share with others so they join this session.
You can also use chat, mute, and invite other group members to the Board. Microsoft has added all the practical options in Whiteboard Teams to ensure that admins don’t have to leave the stream to activate it.
Mute allows you to silence audio from your side. The chat function is my favorite. This opens a side window inside the Chalkboard and allows you to chat with team members. That’s a better way to communicate directly with team members and they can talk among themselves while sharing the blackboard screen. After the call ends, you can see all of your chat history with the Meeting name on the Channel.
From the members tab, you can see the current user in a meeting, suggest users, and even allow you to invite members from other channels.
Microsoft Whiteboard is also not perfect. There is no way to add predefined text and shapes such as circles, arrows, lines, boxes, or more on the Board. Image insertion support is also not available. I hope that future updates bring these options.
Use the Microsoft Like a Pro Team
Most screen sharing tools offer the Whiteboard function for exchanging ideas with team members. The Microsoft team doesn’t want to stay behind. You can use it to discuss ideas, share insights with participants, and export them as images for future reference.