If you are here, you might want to use a fax service for your business or send important conversations for one-time use. After all, you are not alone. Fax is a prominent method and one of the most frequently used for formal communication throughout the world.
There are many businesses that have integrated fax systems for their entire office and all communication is done exclusively through it. In fact, even the government recommends using fax to send your documents to any official government agency.
This is all because of the high security and speed offered by the fax service. Furthermore, the chances of someone not reading their fax are very few compared to those who don’t read their emails. Therefore, the reliability when you send a document by fax is unmatched.
However, while the fax service is not dead, the telephone line and fax machine are certain. You no longer see businesses that generally offer fax services on the street, advertising large fax machines that occupy nearly half the window space.
Therefore, today you will learn about cool ways to send faxes without telephone lines to all corners of the world.
Part 1: How Do Fax Machines Work (& Why Do People Avoid Using them)?
Understanding how a fax machine works gives you insight into why people need telephone lines to send and receive faxes.
The fax machine is connected to a telephone line, which functions on analog signals. Sending a fax over the telephone line is the same as calling someone on their home phone. When you fax a document from your end, the document will be converted to a readable format for faxing and traveling on the telephone line. Then it is received by the receiving fax machine and printed for them. The same process occurs in reverse when you receive a fax on your fax machine.
Fax Inconvenience through Telephone Lines
There are many reasons why people avoid faxing through their telephone lines. Some of the most common include:
- Faxing over the telephone line requires that you purchase additional hardware such as fax machines, paper, toner, ink, with regular maintenance for these machines. These costs can be very high. Therefore, this is a very expensive investment.
- You need to turn on your fax machine 24 × 7 if you want to receive faxes through the telephone line. If you turn off the machine, you will lose faxes sent within a period of time.
- Sometimes, you may have to pass obstacles to get telephone lines to your home and fax numbers from them. A fax number is required if you want to send a fax.
- You can choose to print the fax you like. You can also send a fax directly to the document. There, you will save a lot of paper through this.
There are many other disadvantages to sending faxes through telephone lines. This is why even people who have fax machines do not use it to send and receive faxes.
Part 2: Can I Fax without a Phone Line?
To answer your question in one word – YES. Even though the fax signal only moves on the telephone line exclusively, it is still possible to send and receive faxes without having a telephone connection at your end. In fact, this doesn’t even require you to have a fax machine or fax modem.
Many users do not realize that there is an online fax service that allows you to send faxes over the internet. You might think that it sounds the same as email, but it’s very different. This fax is received by someone else right in their fax machine. For them, it’s like you have your own high-end fax machine.
While most fax services allow you to send faxes over the internet, the method that I will discuss today allows you to receive faxes and also send them. Not only that, it even gives you your fax number without a telephone connection.
Part 3: Send Fax Online, Free
As I mentioned before, there are many services that give you the convenience of sending faxes online. However, here are the best online fax services used by most fax users around the world. You can use it to send and receive faxes that are absolutely free.
CocoFax- Handles Sensitive Fax Documents Easily
CocoFax is an online incoming fax service for anyone who wants to integrate fax with their business and even for people who only want to use fax once or twice.
CocoFax offers a variety of fax solutions that provide you with online fax services, ranging from free packages that you can use to evaluate how online fax works.
Because most people who use fax do so because of the security and confidentiality of documents, CocoFax uses some of the toughest encryption protocols in the world to keep your data fully private. Not only that, this service is very fast, safe, and reliable.
Not only that, CocoFax is integrated with whatever workflow your business might use. It has a one-click solution for sending faxes from your web browser, email, Google drive, smartphone, and many other platforms. The comfort you get with CocoFax is not difficult to imagine if you try it.
Occasional User-Free Fax Numbers
If you only want to use fax once or twice, you can get a fax number from CocoFax completely free. This number can be obtained by visiting their website and requesting a free fax number directly on the homepage. You don’t need to share any payment details for the same thing, making it 100% free.
This free fax number lasts for a limited time and offers you limited fax use, which will be enough for you if you only want to use this service once or twice. However, if the fax is something that you use regularly, a subscription package (for a negligible fee) might be of interest to you.
Ordinary User-Permanent Fax Number
If you are a regular user, you should consider creating a CocoFax account. When you register for an account, you can choose your own special fax number from the countless available choices. You can choose the fax number you like the most, and save this number permanently.
Furthermore, when you create a CocoFax account, you get a free 30 day trial period with it. You can use this time to thoroughly evaluate CocoFax services. If you cancel your subscription during this time period, you will not be charged even in one cent.
This is what makes CocoFax my favorite online fax service. Believe me, if you get a fax number from CocoFax, you will consider it one of the best professional decisions you make for your brand.
Part 4: How to Send a Fax without a Telephone Line
If you want to send a fax without a telephone line, CocoFax offers several ways to do the same. I will explain you the steps for the most common ways used by professionals:
Send Faxes through a Web Browser
You can send any document that is on your smartphone or computer as a fax directly from the CocoFax web browser. You don’t need any fax service for that, and the process is as easy as something. The amazing part is that your faxes remain synchronized with all your devices without having to download applications from one of these devices.
If you want to send a fax without a telephone line through your web browser, you only need to follow these steps:
Step 1: Register for CocoFax through their website. You can choose your own fax number, along with a free 30 day trial period.
Step 2: After registering, you will be taken to your dashboard. You can enter your dashboard at any time later through the CocoFax website.
Step 3: Click on the ‘New Fax’ button in the corner of the dashboard. A pop-up to create a fax will open.
Step 4: Enter the recipient’s fax number in the ‘To’ field. You can enter notes to fax in the ‘Subject’ field. This name will appear above the fax document at the receiving end. Whatever you enter in the body area appears as a cover page to the fax to the recipient.
Step 5: Attach the document you want to fax with the ‘attach’ icon. CocoFax supports a variety of formats, including: docx, pdf, xls, xlsx, png, and jpg. If you attach multiple fax documents, they will be combined as one document. Furthermore, you can also enter your document’s cloud link as well.
Step 6: Click on the ‘Send’ button. CocoFax will immediately send your fax to the recipient and you will get a detailed delivery report in your email inbox.
As you can see, the process is very easy and is similar to sending an email. Furthermore, the delivery report in your email inbox is just an added convenience that is sometimes very helpful.
Part 5: How to Receive Faxes without a Telephone Line
Receiving faxes through CocoFax is an additional feature that is not available in most other online fax services. Furthermore, even when receiving a fax, you get many benefits that are lost if you use the fax machine and telephone line settings.
After you create an account with CocoFax with the steps mentioned earlier, you will automatically start receiving your fax. As you read before, you get a fax number from CocoFax when you create a CocoFax account. People can send you faxes through this fax number.
When someone sends you a fax, you immediately get a notification from CocoFax in your email inbox. When you open this email, you will find the sender’s details there. The fax document was added as a PDF attachment to this email.
The advantage here is that you have a choice whether you want to print this fax or not. This saves a lot of paper and other resources. Furthermore, you can also forward faxes directly with one click.
Additionally, you do not need to have any device turned on 24 × 7 to receive your fax. CocoFax automatically accepts it on your behalf.
You can also check all faxes received in the ‘Inbox’ tab on your CocoFax web dashboard (which you can access by logging on to the website).
Part 6: Fax from a Smartphone
You can also send faxes directly from your iPhone and Android smartphone using the CocoFax web dashboard. Not only that, CocoFax also offers an email to fax feature, which allows you to send faxes from the email application on your smartphone.
Therefore, if you do not have a copy of the document, you can simply click on the hardcopy image. You can then send the fax directly with one click.
Email to Fax
To use the e-mail to fax feature, all you have to do is open your e-mail client and click the option to create a new e-mail. Setting up a fax here is similar to composing an email. The only difference is that in the ‘To’ field, you add the recipient’s fax number followed by ‘@ cocofax.net’.
For example, if the fax number is 123456, you only need to enter:
As you can see, sending a fax without a telephone line is much easier and much better. All you have to do is use CocoFax, and consider your work complete. In fact, I think you should try it now and send a free fax to any fax number to see if it’s the right application for you.