Microsoft Word can help ensure inclusive language in professional communication by checking your writing for gender bias, age bias, and more. This feature is turned off by default, so if you want to avoid using language exceptions, here’s how to turn it on.
The addition of an inclusive language for grammar checker is only available in the version of Word that comes with a Microsoft 365 subscription. If you use a stand-alone version of Office 2019 or an older version of Office, you will not have access to this feature.
Start by opening a Microsoft Word document. From the “Home” tab, click Editor> Settings.
You can also access this menu by going to File> Options, selecting “Checking,” and then clicking the “Settings” button.
Scroll down to the “Inclusivity” section, select all the check boxes that Word wants to check in your document, and click the “OK” button.
Now, when you write anything in Word, the grammar checker will take languages that are not inclusive, such as “white lists” and “black lists,” and suggest alternatives.
Grammar checks seem to be intended for bias that you haven’t thought of rather than being very clear. For example, some racial slurs are not flagged, perhaps because they are known to be offensive. However, the examiner takes the word “humanity,” with suggestions to change it to “human” and “human.”